Booking Information

Our family started Wells Gray Adventures in 1988 and we have been running it since that time.  It has always been important to us to share the amazing wilderness of Wells Gray Park with as many people as possible. Here is quick pre-trip checklist to complete before your trip with us.

To Send to Us Before Your Trip

*all forms can be found on the “Forms” section of our website underneath “More Info”

  • Medical Forms
  • Participation Agreement
  • Payment deposit of 50% upon booking (non refundable)
  • Full payment due 45 days prior to the trip start date (non refundable).
  • If you need pre and post trip accommodations in Clearwater, please make arrangements as soon as possible.

*PLEASE READ OUR CANCELLATION POLICY THOROUGHLY. TRIP CANCELLATION INSURANCE IS STRONGLY RECCOMENDED.

Upon Arrival to Our Office on Trip Day

  • You will be required to sign a waiver at our office (our staff must witness!)
  • You will be asked to fill out a COVID-19 screening questionnaire. *a copy of the waiver for review can be found on the forms section of our website
  • Please make sure you have submitted your vaccine passport information in advance. This can be done through the medical form.

Meeting for the Trip

Unless you are a group who has made other arrangements, we depart from our office at 9:00 am the morning of your trip.  You can find a map to our office here. If you did not come by car, we can also pick you up between 9:00 and 10:00 am at your local accommodation. Please arrange this with us in advance. Before leaving, the guide will discuss current conditions in the mountains with you so you can be sure your packing will be appropriate.

Maps

The topographic map for the area is ‘West Raft River’ 82 M/13. Grid references for the buildings are: Trophies Chalet 049386. Discovery cabin 46452 and Fight Meadow Chalet 001560. 

We will provide you with a free map copy to carry with you on your trip upon your arrival.

Paperwork

Waivers

Download the waiver forms for your information.  A copy of this waiver will need to be filled out at the time of your departure with one of our staff as a witness.  These downloads are provided to give you an opportunity to be familiar with the contents of the waivers before you sign them.

Medical Form

If you are joining us on a guided trip, we need some very basic medical information from you.  Don’t forget the part about food allergies or dietary restrictions, that might be the most important part!

Participation Agreements

To fully understand the terms of your trip with Wells Gray Adventures. Please read and sign a participation agreement. These can be found on the “Forms” section of our website underneath “More Info”.


Food Allergies or Dietary Restrictions

Upon booking and paying your deposit, please let us know about any food allergies or dietary restrictions that we need to account for when we are preparing the menu for your trip. Make sure to explain these on your medical form.   Planning the menus and getting dry goods into the mountains is a big job which we can only do well if we know about your dietary needs. 

Though we will accommodate your dietary requests to the best of our ability, these are mountain environments and Clearwater is a small town.  We may not have access to very specific or specialized food items, you may have to bring some of these from home.  Give us a call at the office and we can discuss what you need and make sure that you are able to eat well on your trip.