Winter Rental Agreement 22/23

WINTER RENTAL AGREEMENT 22/23

This agreement sets out the terms under which Wells Gray Adventures makes trips available to Trip Participants. If you have any questions about the terms of this agreement, please contact us prior to submitting any payments.
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PLEASE READ OUR CANCELLATION POLICY THOROUGHLY. TRIP CANCELLATION INSURANCE IS STRONGLY RECOMMENDED.

PRE TRIP INFORMATION

  • The Trip Organizer is responsible for transmitting all pre-trip information to the Trip Participants, including the Wells Gray Adventures Waiver, and information package. Please read all documents provided carefully, they contain information that will help make your trip successful.
  • All Trip Participants will be required to agree to the terms of the Wells Gray Adventures Waiver prior to the trip. A signed copy of the waiver must be submitted prior to transport to the lodge. It is the responsibility of the Trip Organizer to make this requirement known to Trip Participants and transmit a copy of the Waiver to all participants prior to the trip.
  • The Trip Organizer will provide a list including all members of the party to Wells Gray Adventures a minimum of 4 weeks prior to the Trip Departure Date. Please notify Wells Gray Adventures immediately of changes to the Trip Participant List that occur less than 4 weeks before to the Trip Departure Date.

SAFETY

  • Parties renting Wells Gray Adventures must have experience in backcountry alpine travel in mountainous, avalanche-prone and glaciated terrain. It is the Trip Participants’ responsibility to learn about the nature and severity of the terrain at Wells Gray Adventures and ensure that they are capable of backcountry travel in such terrain.
  • Wells Gray Adventures recommends parties use the services of ACMG recognized Guides to help mitigate the risks associated with backcountry travel. If your party wishes to use the services of a Guide, please contact us. Any guides operating in Wells Gray Adventures terrain must provide proof of insurance and sign a separate Independent Guide Agreement.
  • It is recommended that parties who decline obtaining guiding services review one or all of the following resources, BLBCA’s, ACMG Backcountry Planning Brochure & Avalanche Canada’s Pre-Trip Planning Course.
  • Wells Gray Adventures and its staff may provide weather, snowpack and terrain information to the parties renting the lodge either verbally or in writing. Under no circumstances will any written or verbal information provided by Wells Gray Adventures or its staff be taken to indicate that terrain may be safely used at any given point in time.
  • Trip Participants are expected to familiarize themselves with the Wells Gray Adventures Rescue Plan.
  • Wells Gray Adventures may provide emergency communication equipment; however, it is the responsibility of the Trip Participants and Trip Organizer to ensure that this equipment is operational, and that back-up means of communication are available.
  • All participants must be equipped with basic avalanche safety equipment, modern avalanche transceiver, shovel and functional probe.
  • All Trip Participants are expected to participate in a one to two-hour avalanche safety and rescue skills session upon arrival at the lodge, and prior to venturing into ski terrain.
  • Parties must leave a daily trip plan at the lodge before departing each day.
  • Parties are responsible for maintaining a call-in schedule each evening after 7pm. Radio on in the morning, but no formal check in.
  • Parties are expected to participate in the collection of snowpack and weather observations for inclusion in lodge records.

COVID-19

  • All parties will guarantee that they are not experiencing fever or flu symptoms including fever, dry cough, tiredness, aches and pains, sore throat, diarrhoea, conjunctivitis, headache, loss of taste or smell, a rash on skin, or discolouration of fingers or toes, if you are experiencing any symptoms of sickness we ask that you do not go into the cabins.
  • All parties will please vouch for the fact that they are double vaccinated and respecting safety protocols outlined by the Provincial Health Officer of BC including, social distancing, maintaining social bubbles, and mask-wearing when necessary.
  • If anyone in your group is experiencing illness at the end of your trip, we need you to inform us over the radio so we can cancel the next stay to allow for a thorough cleaning.
  • CLEANING- Your group will be responsible for cleaning and disinfecting the cabin upon leaving. There will be a checklist on the wall of areas that will be cleaned and then sprayed with disinfectant prior to departure. Upon arrival into the cabin, each group will be responsible for wiping the sprayed areas down.
  • FEES & PAYMENTS.

      All payments made to Wells Gray Adventures are non - refundable.

  • Any refund provided is at the sole discretion of Wells Gray Adventures and will be dependent upon Wells Gray Adventures successfully re-selling the trip.
  • The payment schedule is as follows:
  • Upon confirmation of booking: 25% Of the minimum cabin fee for eight people fee only- no transportation, guiding etc. added. This fee is NON-REFUNDABLE.
  • June: The balance of the payment in full including all transportation costs is due 12 weeks before departure. This fee is NON-REFUNDABLE.
  • Cancellation: Any Fees Paid to Wells Gray Adventures (with the exception of transportation fees) are non-refundable unless the space can be resold and at the discretion of Wells Gray Adventures.
  • If you are flying into the cabin, all participants agree that Wells Gray Adventures will levy extra fees for additional flights as required due to the excess weight or volume.

RIGHT TO REFUSE SERVICE

  • Wells Gray Adventures reserves the right to refuse service at any point in time, for any reason including, but not limited to, violation of the terms of this agreement.
  • In the event that service is refused, Wells Gray Adventures will provide a full refund, less any non-refundable booking fee paid, to the Trip Organizer.

GENERAL

  • This Agreement and any rights, duties, obligations as between the parties to this Agreement shall be governed by and interpreted solely in accordance with the laws of the Province of British Columbia and no other jurisdiction.
  • All vehicles and vehicle contents left at the Wells Gray Adventures designated parking area(s) are at the vehicle owner’s risk.
  • Cancellation insurance may be obtained from Lifestyle Financial. https://lifestylefinancial.ca/get-aquote/blbca/ or the company of your choice.
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