Particpant Participation Agreement

PLEASE READ OUR CANCELLATION POLICY THOROUGHLY. TRIP CANCELLATION INSURANCE IS STRONGLY RECOMMENDED.

PRE TRIP INFORMATION

• If you are organizing a trip for family or friends, then you are responsible for transmitting all pre-trip information to participants, including the waiver, medical form, and information package. Please read all documents provided carefully, they contain information that will help make your trip successful. li>
• Trip participants will be required to agree to the terms of the Wells Gray Adventures waiver. A copy of the waiver must be signed on the morning of departure in person at our office. It is the responsibility of the trip organizer to make this requirement known to trip participants and transmit a copy of the waiver to everyone prior to the trip.
• The trip organizer must ensure that all parties are knowledgeable of, and in agreement with the Wells Gray Adventures cancellation policy.
• Medical forms must be filled out by all participants upon booking. Your booking will not be considered complete until your medical form has been received by Wells Gray Adventures.

SAFETY

• All participants realize that there will be times on the trip when social distancing is not possible.
• All participants will have a mask with them, agree to good personal hygiene techniques, and agree to evacuation at their own expense if exhibiting any symptoms of COVID-19. Many of our clients are older adults and we ask that participants have been vaccinated for COVID-19 to ensure their safety.
• Should an evacuation become necessary, trip participants will be responsible for all costs associated with it. A helicopter evacuation will run from $1500 and up depending on the time it takes to fly. To leave the trip early, which requires a guide and transportation, there will be a fee of $325/person and $200 for every person thereafter. If you are worried about needing an evacuation – please purchase evacuation insurance.

CANCELLATION POLICY.

• A 10% NON-REFUNDABLE BOOKING FEE is required to hold all reservations made prior to February 15, 2024. Canadians pay by e-transfer, check, or VISA. All others can pay by credit card, check (US), or bank transfer.
• All summer trips will need a 50% deposit paid on February 15, 2024. This fee is NON-REFUNDABLE.
• The full payment for any summer trip will be made 45 days prior to trip departure. This is NON-REFUNDABLE.
• If Wells Gray Adventures is unable to run your trip due to a Wells Gray Park closure, Wells Gray Adventures will rollover 90% of fees paid to the next season. A 10% non-refundable booking fee will be retained by Wells Gray Adventures.
• WGA does not give refunds for itinerary or schedule changes due to weather or other natural events. If you are worried about heat, rain, smoke, snow, aged parents, getting sick, your kids, or any other natural phenomena preventing you from going on your trip, please get cancellation insurance. Cancellation insurance may be obtained from Lifestyle Financial. https://lifestylefinancial.ca/get-a-quote/blbca/ or the company of your choice.

RIGHT TO REFUSE SERVICE

• Wells Gray Adventures reserves the right to refuse service at any point in time, for any reason including, but not limited to, violation of the terms of this agreement.
• In the event that service is refused for any other reason than an official park closure, Wells Gray Adventures will provide a full refund, less any non-refundable booking fee paid, to the Trip Organizer.

GENERAL

• This Agreement and any rights, duties, obligations between the parties to this Agreement shall be governed by and interpreted solely in accordance with the laws of the Province of British Columbia and no other jurisdiction.
• All vehicles and vehicle contents left at the Wells Gray Adventures designated parking area(s) are at the vehicle owner’s risk.